Minutes of the September 21, 2017 Meeting.

1. The meeting was called to order at 6:10 p.m. by President Janet Norman-Bain.

Present at the meeting were Janet Norman-Bain, Stanley Chaisson, Cheri Gallant, Peter Meggs, Pat Ellis, and Maureen Peters.

Regrets: Barb DesRoches and Paul McGuire.

2. Maureen moved approval of the agenda, and Stan seconded. Carried.

3. Approval of Minutes from June 28 were moved by Cheri and seconded by Pat. Carried.

4. Other business:

A discussion was held concerning the necessity of coordinating club activities with the Running Room. Input from members on this will be necessary, perhaps through a survey. Members need to be aware of upcoming races, and want to see results posted. Sanctioning and insurance are important issues. Payment for Roadrunner services is a possibility. There is a shortage of helpers to conduct Roadrunners business, and Stan suggested Leadership students from schools might be able to help. It was suggested that a meeting of all club members to address these matters is needed. Stan mentioned that he prefers the fact that the Roadrunners club is an independent entity. Pat suggested a paid E.D. might be the solution if funding is available. Maureen noted that too many responsibilities are expected of Janet, without appropriate help. It was also discussed whether Points Races can be capped at 25. In terms of funding, the Marathon Expo will be a good place to sell club singlets, hats, etc.

It was decided that, in the absence of more help in the operation of the club, an online survey will be conducted to determine which club activities and services have the highest priority with members (including insurance), with the understanding that some of the lowest-priority items need to be eliminated. Maureen will further investigate the process for conducting this survey.

Stan will share bursary information with Janet. He had to excuse himself from the meeting at 6:45.

It was also noted that volunteers will be needed for the Roadrunners Marathon Expo booth, but this shouldn't be a problem. Janet will organize the slide show there. There was discussion about whether Westjet lottery tickets should be available at the booth. It was decided not to do this at this time. Memberships as prizes also work well. In honour of the Roadrunners' 40^th anniversary, some historical artifacts will be displayed at the booth.

5. President's Report:

Janet noted which runs have been successful this year, as well as which have been particularly well-organized. Some races have seen increased attendance, and in some cases the numbers are down. Janet also described the situation with the club inventory of equipment. Bibs are available for the rest of the year, and the Race Directors' Guide has been updated. Janet also noted that she'll be off-Island from Oct. 2-12.

5. Treasurer's Report:

Pat noted that most club monies come from memberships, and from sanctioning fees to a lesser extent. She noted that the account balance is $3467, which is good. Biggest expense is insurance. Membership numbers are rising. There are still races that haven't paid sanctioning fees at this point, and require gentle reminders. Cheri suggested that a list of races that have been slow to pay fees needs to be circulated before races, in order to be proactive about receiving next year's fees. Electronic transfer deposits have been used this year for the first time.

5. Next meeting will be held at the end of October.

5. Adjournment: 7:25 p.m.