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Race Results

Nov 4th, 2015-Minutes RoadRunner Executive

Attending: Paul Wright, Heather MacCulay, Ivan Gallant, Nancy Morris, Bethany Lucas, Mike Connolly, Stan Chaisson, Pam Paquet

Meeting called to order at 6:10 by Bethany, seconded by Paul

President’s Report:

-Hat sales/stickers, order bibs/pins, equipment for races, day of race attendance, and sponsors all need to go ahead; may need a committee for each section

-Kent Mill is in charge of website and giving race reminders

-Do we need staffing or does everyone take on a roll for each of the areas mentioned above?

-Membership is down to 221 from 384; really no money to pay for staff

-Runs from 2015 still haven’t paid yet

Treasurer’s Report: A balance of $808.91 as of Sept. 2015 --- There are many hats and stickers to be sold.

-Moved by Ivan and seconded by Bethany

New Business:

-Although the fee structure was approved, it may need to be amend

-The sanctioning document needs to be filled out for insurance purposes; race directors only pay if they need our services (gear, bibs, clock, etc.)?

-Runners want a full calendar for race reminders

-We may have been catering to the organizers instead of our membership

-Two presentations will be made at the end of the month to our members; discussing the proposal and our/their wishes (one in Summerside, one in Charlottetown)---Credit Union Place on Nov 23rd and Sport PE on Nov 26th (?)

-It was discussed that a moderator will attend the sessions (possibly Kim Bailey and Gemma Koughan)

-A motion to open up the meeting the former and current members only. Moved by

Bethany and seconded by Ivan

-Included in the letter that was written by Alex Cyr; feedback and direction only

-There will be a special meeting held in January, 2016 for the upcoming race season.

-Janet has computer and IPad still at home.

-Christmas Party to be held Dec. 19th party afterwards

Miguel: (PR and Communication/Minutes on Website):

Miguel made a presentation on how improvements can be made on our website. What do we want or need? Following are a few of the highlights from his presentation.

OPTION ONE

-Race directors can create their race on the website

-Everyone can register for the race online

-Memberships can be paid online

-Race points could be calculated online but this may have to be more custom made

OPTION TWO

-Whole new website to create so that we may control it ourselves

-Race directors can create their own event using “My events”, changes can be made al the time

-A central bank can be created from the administrator to see who registers then the bib, etc. can be mailed out to the member

Both options are an investment!!

Our Message:

-The sanctioning document stays; race directors are happy; police are happy; promotes safety!

-Do we sanction everyone?

-The RoadRunner’s Club should not have two races on the same day. First come, first serve. We are going to try to avoid duplicate races!

-Are current points races protected?

-Other races can be protected if they run smoothly after 3 years.

Meeting was adjourned at 8:30pm by Stan.